Connect
EN
Choose a language for the website

Conference Booklets

You host the event, we make sure participants find their way. A conference booklet can be so much more than a schedule on paper. It can be a visual guide to your event. Not just something to flip through, but something to use. Think clear agendas, space to reflect, and all the info people need to stay engaged from start to finish.
Learn More
How can a conference booklet help you

You want your participants to feel confident, curious, and connected throughout the event — not lost in the logistics. We help by creating a conference booklet that does more than inform: it guides.

We work with you to design a clear visual structure that helps people navigate the agenda, understand their options, and make the most of what’s on offer. We include elements like visual schedules, speaker highlights, workshop overviews, and space for personal notes, all tailored to the tone and flow of your event.

Whether it’s a one-day forum or a multi-day conference, we create a booklet that supports participants in the moment — and stays useful long after they leave.

Key benefits:
  • A better participant experience: When the logistics are clear and people feel prepared, they can focus on what really matters: connecting, learning, and engaging.
  • A clear and visual overview: No more flipping through flyers. Participants can quickly see where to go, what’s happening, and who’s speaking.
  • Something to keep, not toss: With reflection space and contact pages, the booklet becomes a personal record — not just a schedule.
Get in touch

Gallery

How It Works

Briefing and structure

  • We discuss the event flow, audience needs, and key content for the booklet
  • We define what should be included: agenda, maps, speaker info, note pages…
  • We help to shape a structure that supports both clarity and engagement

Design and storytelling

  • We create a custom layout and visual style that fits your event or we adapt to the existing one
  • We design each section with usability in mind — clear, attractive, and on-brand
  • We check in with you for feedback and fine-tuning

Finalisation and delivery

  • We prepare a print-ready version (and a digital one if needed)
  • We can support printing or coordinate with your supplier
  • We deliver a booklet your participants will actually want to use — during and after the event
Get in touch

Testimonial

“Visuality’s approach is professional, solution-oriented and energetic. It’s always a pleasure to collaborate with them and the quality of their work is top-notch.“
Nor Nar
Related Case Study

The Swiss Knife for the Connecting You(th) conference

The Swiss Knife for the Connecting You(th) conference
Client
P&V Foundation
Related services
Animations Visual Harvesting Conference Booklets Creative Signage Interactive templates and boards Moderation Event Facilitation
Theme driver
Community, Participation
Read More

An inspiring dive into group participation & design at the Ocean Action! Conference

An inspiring dive into group participation & design at the Ocean Action! Conference
Client
Seas at Risk
Sector
NGO
Related services
Visual Harvesting Conference Booklets Event Facilitation
Theme driver
Sustainability
Read More
View More cases

Book A Call With Us

Or use contact form to connect with us

Connect with us

FAQ

Can you help us decide what goes in the booklet?

Yes! We’re happy to co-create the structure with you. We’ll ask the right questions to help you decide what your participants need most — and what will make the experience smoother and more valuable.

Do you only do print, or also digital versions?

Both. We can create a print-ready PDF and a digital version for email or mobile use. If you’re going fully paperless, we can also design for interactive formats.

Can you help with printing?

Absolutely. We can coordinate with your print supplier or connect you to one we trust. Need advice on size, paper, or finish? We’ve got you covered.

Isn’t it very non-sustainable to do all the printing?

We get it — sustainability matters to us too. That’s why we work with local printers who use recycled paper and vegetable-based inks whenever possible. We also design our materials to be useful beyond the event, so they don’t end up in the bin after one day. And if you prefer to go fully digital, we’re happy to create an interactive version instead.

Do people really use those booklets, you think?

Actually, yes. We design our booklets to be practical tools — not glossy throwaways. With space for notes, maps, speaker info and personal reflection, they guide people through the day and help them capture what matters. Many participants tell us they keep the booklet long after the event, not just as a souvenir, but because it still feels useful.

Can the booklet include writing space for participants?

Yes — and we recommend it! We often include space for personal notes, takeaways, or contact details. That’s what makes the booklet something people keep and interact with, not just read.

What if our agenda or speakers change at the last minute?

It happens. We plan for a final edit as close to the deadline as possible, so there’s still room for last-minute tweaks, without disrupting the whole design. If the booklet has already gone to print, we can always create a custom update page that you print separately and slip inside.